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Below are answers to some of the questions I am most frequently asked. Click on a link to see the answer.
A Notary acts as an impartial and legally trained witness to authenticate and certify the execution of documents required or intended for use both inside and outside the UK.
By virtue of the international status of my office, my signature and seal is recognised as evidence of a responsible legal officer who has performed this duty and where the signature and seal appear, recipients of those documents rely on them.
You may need to see a Notary to:
One essential part of a Notary's work is to identify the people whom they see. This has always been a part of the Notary's records to ensure that documents are correctly signed and may be relied on by persons overseas.
Following the implementation of the Money Laundering Regulations 2007, Notaries are now obliged to keep sufficient evidence on their files of the identity and the address of all their clients before they undertake any work.
Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.
In addition, they require proof of residence, which can be one of the following original documents:
When a Notary Public is acting for a corporate client, evidence of the due incorporation of the company or entity is required. The Notary will usually wish to make their own enquiries of the Companies Registry to obtain some documents such as:
In addition to the above, each individual signatory will need to produce one of the identification documents mentioned above.
Where you are signing on behalf of someone else, such as under a Power of Attorney, a partner in a business or other representative, Authority for that capacity will be needed.
Many countries also require notarised documents to be 'legalised'. This is a system which exists all round the world, not just in the UK. Legalisation is a double check to make sure that the Notary's signature is genuine. All Notaries' signatures and seals are recorded by the Foreign and Commonwealth Office. Once the authenticity of the signature is confirmed a certificate is attached, called an "Apostille".
Documents may also need to be checked by foreign embassies to make sure that the Notary's signature matches the one on their records. The requirement for this will depend on the foreign country involved.
The cost will depend on the type and number of documents to be notarised. To obtain a quote please contact me with the following information: